Elias Stassinos

You can view the current stock for a Purchase Order in the following way: In ME28 click (once) in the material code. Go to menu More-> Environment-> Material Stock. The system will present the current stock of the selected item.

Transaction: ZSTOCK Purpose: To show the current stock of products / merchandises Details: Shows the current stock per material and batch. Info also include: Unrestricted Quantity (Available pieces) Inspection Quantity (Pieces in Q status) Blocked Quantity (Pieces in S status) Nominal Tons (Unrestricted Pieces converted in Tons with nominal piece weight) Standard Pallets (Pieces converted to pallets based on standard palletization) Report Variant: There is a saved layout RPT1 as follows: Data Selections

In order to make the shipment document optional we have done the following: By default when creating a delivery for "CUS" it will not require a shipment document. If, for any reason (delivery grouping) you need to add a shipment document follow the steps described in the attached document (all you need to do is change the route from BGZZZZ to BG0000 for BG and UAZZZZ to UA0000 for Ukraine). HGI_SAP_SD_Shipment_Route_Change.pdf

Find below all the current User Manuals for our SAP implementation. LINK: https://hgi-my.sharepoint.com/:f:/g/personal/it_hgi_gr/Ege07BXi2DRGi0W-LiqZpiUB2IWyJsHuNPPmGJeOsE5cPQ?e=o9Nv7T LIST: HGI report for Material Valuation.pdf HGI IBM SAP CO Manual.docx HGI SAP CO Mass Change Material Prices from ML.docx HGI SAP CO Material Ledger execution manual.docx Material Ledger execution manual.docx Notes AP Planning all steps.xlsx Production ML accounting.xlsx reverse ckmlcp.docx SAP Costing run Manual FINAL.docx Standard prices for new items.docx Transportation Expenses for specific customer.pdf Notes AP\666 20190304162908.pdf Notes AP\666 20190304162929.pdf Notes AP\666 20190304163002.pdf Notes AP\666 20190304163025.pdf Notes AP\666 20190304163046.pdf Notes AP\666 20190304163108.pdf Notes AP\ALEX NOTES 201906.pdf Clear Different Invoices from Different Vendors.docx FormNOZ 1.xsl FormNOZ 2.xsl FormNOZ 3.xsl FormNOZ 6.xsl HGI SAP FI Travel Expense Program.docx HGI SAP FI Travel Expense Program users.docx SAP Payroll Upload Format Updated.xlsx SAP FI ukr.docx SAP FI 02 Banks.docx SAP FI 03 GL Posting.docx SAP FI 04 Reference Documents.docx SAP FI 05 Customer Master Data.docx SAP FI 06 Post Dated Checks .docx SAP FI 07 Customer Postings.docx SAP FI 08 Vendor Master Data.docx SAP FI 09 Vendor Postings.docx SAP FI 10 Asset Master Data.docx SAP FI 11 Asset Postings.docx SAP FI 12 FCV and VAT Report.docx SAP FI BG Localization User Manual.docx SAP FI BG ZFIPRINT Manual.docx SAP FI Cash Management Manual.docx SAP FI Exchange rates WORKLIST.docx SAP FI Foreign Currency Valuation.doc SAP FI GR Localization User Manual.docx SAP FI Post same customer vendor.docx SAP FI Process for new fiscal year.docx SAP FI RO Localization User Manual.doc SAP FI UA Localization User Manual.doc SAP FI XX Cash Management Manual.docx SAP FI xx Create Payment Terms.docx SAP FI 01 Chart of Account.docx HGI SAP MM 01 Material Master.docx HGI SAP MM 02 Inforecord.docx HGI SAP MM 03 Maintain Freight condition.docx HGI SAP MM 04 Requisitions.docx HGI SAP MM 05 Quotations.docx HGI SAP MM 06 Contract.docx HGI SAP MM 07 Inter Company Purchase Orders.docx HGI SAP MM 08 Invoice Verification.docx HGI SAP MM 09 Purchase Orders.docx HGI SAP MM 10 Framework order User Manual v0.01.docx HGI SAP MM 11 Release purchase order User Manual v0.01.docx HGI SAP MM 12 Return PO User Manual v0.01.docx HGI SAP MM 13 Subcontracting User Manual v0.01.docx HGI SAP MM 14 Goods movements User Manual v0.01.docx HGI SAP MM 15 INTRASTAT Commodity codes maintenance User Manual v0.01.docx HGI SAP MM 16 INTRASTAT User Manual v0.01.docx HGI SAP MM 17 Physical Inventory User Manual v0.01.docx HGI SAP MM 18 GI slip.docx HGI SAP MM Advance payments BG.docx HGI SAP MM xx Leasing Items Handling.docx HGI SAP MM xx Material Devaluation User Manual v0.01.docx HGI SAP MM xx Surplus for scrap User Manual v0.01.docx HGI SAP MM xx Transfer Product to Cullet User Manual v0.01.docx HGI SAP PM 01 Functional Location User Manual v0.01.docx HGI SAP PM 02 Equipment User Manual v0.01.docx HGI SAP PM 03 Notification User Manual v0.01.docx HGI SAP PM 04 Work Order User Manual v0.01.docx HGI SAP PM 05 Task lists user manual v0.01.docx HGI SAP PM 06 Work center user manual v0.01.docx HGI SAP PM 07 Measuring points Counters user manual v0.01.docx HGI SAP PM 08 Maintenance plans User Manual v0.01.docx HGI SAP PM 09 Document management User Manual v0.01.docx HGI SAP PM 10 Settlement User Manual v0.01.docx HGI IBM SAP PP BARCODE Print Reprint.docx HGI IBM SAP PP RF GI Production Order User Manual.docx HGI Actual Postings for PP FINAL.docx HGI User Manual Master Data PP BOM v1.00.docx HGI User Manual Master Data PP Production Versions v1.00.docx HGI User Manual Master Data PP ROUTINGS.doc HGI User Manual PP Demand Management v1.00.docx HGI User Manual PP Material Master v1.00.doc HGI User Manual PP MRP v1.00.docx HGI User Manual PP Production Orders v1.00.doc HGI User Manual PP Resorting Biomedsklo.docx SAP PP DIAGRAM.pdf SAP PP DIAGRAM.vsdx Example.docx HGI SAP QM 01 Material Master QM View User Manual v1.2.docx HGI SAP QM 02 Master Inspection Characteristics User Manual v1.0.docx HGI SAP QM 03 Inspection Method User Manual v1.0.docx HGI SAP QM 04 Inspection Plan User Manual v1.2.docx HGI SAP QM 05 Results Recording User Manual v1.2.docx HGI SAP QM 06 Usage Decision User Manual v1.2.docx HGI SAP QM 07 Manual Inspection Lot creation v1.1.docx HGI SAP QM 08 Inspection Lot Report User Manual v1.1.docx HGI SAP QM 09 QM Notifications (Vendor Complaints) User Manual v1.0.docx HGI SAP QM 10 QM Notifications (Customer Complaints) User Manual v1.0.docx HGI User Manual Master PP INSPECTIONS ROUTINGS v1.2.docx Udpate QM View Docum req indicator.xlsx OLD VERSIONS OLD VERSIONS\HGI SAP QM 01 Material Master QM View User Manual v1.1.docx OLD VERSIONS\HGI SAP QM 04 Inspection Plan User Manual v0.1.docx OLD VERSIONS\HGI SAP QM 04 Inspection Plan User Manual v1.1.docx OLD VERSIONS\HGI User Manual Master PP INSPECTIONS ROUTINGS v1.1.docx GFI SAP SD How to print CMR in Development system.docx HGI IBM SAP SD Billing User Manual.docx HGI IBM SAP SD Delivery Creation User Manual.docx HGI IBM SAP SD Mass Export to PDF.docx HGI IBM SAP SD Master Data User Manual.docx HGI IBM SAP SD Pre Sales User Manual.docx HGI IBM SAP SD Sales User Manual.docx HGI SAP SD OPERATION 2019.pptx HGI SAP SD Advance payments BG.docx HGI SAP SD Customer Material Information .docx HGI SAP SD Customer Documents.docx HGI SAP SD Legal documents v0.01.docx HGI SAP SD Order Reason.docx HGI SAP SD Origin BG.docx HGI SAP SD Quotations output redetermine.pdf HGI SAP SD Shipment Costs no shipment v1.00.docx HGI SAP SD Shipment Costs with shipment v1.00.docx HGI SAP SD Shipment Route Change.pdf Instructions for Credit memo.pdf Pallets return.docx SD Shipment Diagram.vsdx HGI IBM SAP WM GR from Production User Manual.docx HGI IBM SAP WM GR from STO User Manual.docx HGI IBM SAP WM Master Data User Manual.docx HGI IBM SAP WM Physical Inventory User Manual .docx HGI IBM SAP WM Reports User Manual.docx HGI IBM SAP WM RF Return from Production Areas User Manual.docx HGI IBM SAP WM Transfer Order User Manual.docx

Find below a short explanation how Reservations and Blocking Deliveries are working in SAP in Sales Order Level: There is a setting in material master that shows if the availability check of the system takes into account the quantities of the Sales Orders that the item participates. Also every Sales Order has a setting where we can block the creation of delivery or not and also if that block will reserve quantity in the system. These 2 settings are working together and the results are shown above in the table. As we can see: If the item has a setting of Z3 in Material Master , we do NOT have a way to reserve quantities in Sales Order level. If the item has a setting of Z2 in Material Master, we have the ability to reserve or not on Sales Order Level. If we put in the Sales Order anything except BLANK as block status, then Deliveries CANNOT be created. The user must change the setting before creating delivery. This gives control on the Sales Order Result of reservation: There are 2 tcodes that show us the status of an item with reservations, expected purcfhase orders e.t.c These are: MD04 and CO06 Take a look: MD04: CO06

Tcode: ZHGI_MAT_LIST Menu: HGI Reports/Materials Display Material Master Data information Export in Excel via More Menu: List of columns: Material Code From Basic Data Old Code From Basic Data Description (EN) From Basic Data Description (GR) From Basic Data Description (RO) From Basic Data Description (UA) From Basic Data Description (BG) From Basic Data UoM From Basic Data EAN From Basic Data Weight (G) From Basic Data Weight (N) From Basic Data Weight (N)(CONV) From Additional Data UN From Additional Data CAR From Additional Data PAL From Additional Data PAL/110 From Plant Data PAL/300 From Plant Data PAL/500 From Plant Data Market Class From Classifications Type of Product From Classifications Machine From Classifications Process From Classifications Gobs From Classifications Finish From Classifications Finish Detail From Classifications Color From Classifications Decoration From Classifications Capacity (ml) From Classifications Capacity (oz) From Classifications Mould Code From Classifications Height From Classifications Diameter From Classifications Trademark/Series From Classifications Content From Classifications Pallet From Classifications Tray From Classifications Outer Pkg From Classifications Inner Pkg From Classifications Initial Pkg Qty From Classifications MC Width From Classifications MC Length From Classifications MC Height From Classifications MC Weight (N) From Classifications MC Weight (G) From Classifications MC Cube (cbm) From Classifications Pallet Height From Classifications Barcode Label From Classifications Gobs per Minute From Classifications Plant1100 From Warehouse #2 Plant1000 From Warehouse #2 Plant3000 From Warehouse #2 Plant4000 From Warehouse #2 Plant5000 From Warehouse #2

Find below some of the most used transactions in SAP by Functional Area: COMMON MM03 - Display Materials BP - Display Customers / Vendors VCUST - Customer List MM60 - Materials List MKVS - List Of Suppliers SU53 - Authorization Check (When error occurs) SALES VA05 - Sales Order List with status and all info VA05 - Net Sales Reports and Lists VK13 - Display Conditions (Pricelists e.t.c) VF05 - Display Billing Documents (Invoices e.t.c) VL06 - Delivery Monitor VD53 - Display Customer/Material info VA33 - Display Scheduling Agreement VA35 - List of Scheduling Agreements VA45 - List of Sales Contracts Inventories/Warehouse LS26 - Warehouse Stock Overview per Material LS24 - Warehouse Stocks per Material LX02 - Warehouse Stock List MB52 - Warehouse Stocks on hand MB51 - Material Document List MMBE - Stock Overview MBGR - Material Documents by Movenent Reason MB5T - Stocks in Transit MB5TD - Stocks in Transit in Key Date BMBC - Batch Information for Material MSC3N - Display Batch LS27 - Display Storage Unit (SSCC) LT21 - Display Transfer Order LS03 - Display Storage Bin LX03 - Bin Status Report MB5B - Stock on Specific Date MBLB - Stocks on Subcontractor LX01 - List of Empty Storage Bins Purchasing ME51N - Create Purchase Requisition ME2N - Purchase Orders by PO ME23N - Display Purchase Order ME28 - Release Purchase Order by Code ME29N - Release Purchase Order (Single) ME5A - List Or Purchase Requisotions ME54N - Release Purchase Requisition ME55 - Collective Release of Requisitions ZHGI_CONTRACTS_V - Purchase Contracts (UA) ME2L - Purchase Orders by Supplier ME2M - Purchase Orders by Material ME48 - Display Quotation Production ZHGI_PP_ACMON - Pallets Produced by Barcode CR08 - Work Center Hierarchy Quality QA03 - Display Inspection Lot QA33 - Display Data for Inspection Lots QS26 - Display Characteristic Use QS36 - Display Inspection Method Use

VA05 is normally used for Viewing Sales Orders. It has been modified to provide a general reporting for Net Sales. Note that in this transaction INTERCOMPANY are NOT included. It shows only Thirdparties Sales. In order to use it for Net Sales Reporting: Run VA05 Select a Variant for Sales. /HGI_LIST will display a general list like (old Sales Details EXCEL). The /HGI_REPORT1 is a simple report by Market Class and Sales Organization (company).: Select the Billing Date From/TO. BE CAREFUL NOT THE DOCUMENT DATE. Document date refers to SALES ORDER DATE: The /HGI_LIST output is like this: If you select the /HGI_REPORT1, the output is a report by Market Class and Sales Organization:

This is a short guide on how to view Material Classifications for all items and export them to Excel. Provided that you have authorization for CL30N transaction.

Transaction: ZHGI_PP_ACMON Purpose: You want to view the pallets as they are produced from barcode and are inputted to SAP. You can select to view the pallets based on the following selections: The posting date is the real production date while the date of manufacture follows the production rule where the pallets of Shift #3 are all registered to the previous day. This is used in production reports. After you run the report you can view/export/modify the view as you like: There is a column in the end of the Grid that shows any error message from the system, if there is any:

Transaction: ZHGI_SD_SALESMAN1 Purpose: The report shows a list of all the customers assigned to one or more Salesman. Salesman can be selected on the selection screen. The report can be found in the User Menu like this: You can also run the report directly by writing the transaction in the command box and hitting enter. Selection: Salesman can be selected or it can be left blank to show all the salesmen with their customer data.

Almost every report/list in SAP can be modified and show different columns: First click on this button: In the next screen you can select columns from the right side and then transfer them to the left side. The columns on the left side are the ones that appear on the screen. You can also change the order of the columns by using the arrow buttons on the top left. You can also save the layout that you created, by pressing the save as Give a name for the layout and be VERY CAREFULL to click on the "USER-SPECIFIC" check. This means that this layout will be available only to you. If you dont click it then everyone will see a big list of layouts and it will not be usefull. If you want your new layout to be your default layout then click also the default check:

In almost all screens of SAP GUI you can export information to Excel. The only problem sometimes is that the export button is not at the same place. Remember that the file you export is saved in your MACHINE. In some transactions you will find it here: or here: But in MOST cases go directly here:

A simple guide on how to login to SAP using SAP GUI

If you cant see the transaction codes next to the menu Title then please follow the following procedure:

For users that have the appropriate authorizations, have the capability to export the Sales Invoices to PDF files in their disk. Transaction: ZHGISD_LEGDOC_TO_PDF The manual of operations: HGI-IBM_SAP_SD_Mass_Export_to_PDF.docx

In order to view a simple acount list from G/L Please use transaction code (tcode) S_ALR_87012333 Select the company code that you need to get the list from and then you can select either list or directly export to Excel.